Overview
Contract Type: 0
Salary: £25883 – £26958
Partner Org: Ashford & St. Peter’s Hospital Foundation Trust
The Clinical Team within Microbiology and Virology at St Peter’s Hospital, Chertsey (Berkshire Surrey Pathology Services (BSPS), has a vacancy for a Secretary to work within the department supporting the clinical service. BSPS is a successful, progressive pathology network formed as a contractual joint venture between 5 trusts providing services to acute Trusts, primary and community care and private healthcare. This is a part time post of 22.5 hours and we are happy to offer school hours (4.5 hours a day for 5 week days) but would ideally like the successful candidate to work Monday – Thursday.
We are looking for an energetic, enthusiastic and well-motivated candidate with appropriate qualifications and/or relevant experience to join the team with Microbiology and Virology for Berkshire and Surrey Pathology Services (BSPS). We are looking for a candidate who has secretarial/administrative experience and knowledge of medical/pathological terminologies would be beneficial.
Main duties of the job
Main duties of the job will include:
To provide full secretarial support to the three Consultant Microbiologists and the Director of Infection Prevention and Control (DIPC), including all aspects of administrative and clerical duties. To provide a fast, accurate typing service, including audio typing to meet the departmental standards of work.
To take formal minutes of meetings as required.
To liaise with senior and junior hospital medical staff to support the Consultant Microbiologists in their other responsibilities involving management, teaching presentations, PowerPoint presentations, audits, prepare detailed reports, minutes of meetings and service development.
To provide general secretarial support for all aspects of the Virology Laboratory administration and assist in the development of clinical and laboratory protocols and business plans.
Working for our organisation
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter’s, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:
www.asph-careers.org
Detailed job description and main responsibilities
For full details refer to attached job description.
In summary:
To take formal minutes of meetings as required
To provide general secretarial support for all aspects of the Microbiology and Virology Clinical administration and assist in the development of clinical and laboratory protocols
To troubleshoot simple computer problems
To deal with telephone enquiries
To prioritise workload, dealing with interruptions and demands for urgently required support as necessary
To check and reconcile invoices for work sent to reference laboratories, keeping records as appropriate
To print and enter reports from referral laboratories
Person specification
Qualifications
Essential criteria
- GCSE or equivalent to a standard that demonstrates excellent literacy and numeracy (e.g. Maths and English).
Desirable criteria
- Recognised qualification NVQ2 or equivalent training and experience
- IT qualification
Experience
Essential criteria
- Working in a busy Office, prioritising workload, an understanding of confidentiality
Desirable criteria
- Secretarial experience within the Health Service
- Audio typing of documents
Skills
Essential criteria
- You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role
- You have knowledge & awareness of diversity and human rights as appropriate to your role
- Experience with Microsoft Office
- Excellent communication skills, telephone manner, handwriting, organisation skills and time keeping
Attitude, Behaviour and Values
Essential criteria
- Always puts patients first
- Customer service focus and takes personal responsibility
